RULES OF THE NEW ZEALAND ANTIQUE ARMS ASSOCIATION AUCKLAND BRANCH INCORPORATED
(REGISTERED WITH THE REGISTRAR OF INCORPORATED SOCIETIES 26/03/2001)


CONTENTS


1. NAME
2. OBJECTS
a. Order
b. Objects of the Branch
3. POWERS
a. Scope
b. Property
c. Reciprocal Ties
d. Purchases and Leases
e. Powers to Borrow or Lend
f. Mortgages
g. Bank Accounts
h. Investments
i. Buying and Selling
j. Affiliations
k. Grants and Subsidies
l. Shares, Debentures, Securities
m. Accept Gifts
n. Publications
o. Common Seal
p. Profits
4. MEMBERSHIP
a. Rights of Membership
b. Duties of Membership
(1) Change of Address
(2) Identification
c. Classes of Membership
(1) Life Member
(2) Honorary
(3) Member
(4) Spouse Partner Member
(5) Junior Member
5. MEMBERSHIP APPLICATION
a. Branch Sponsor
b. Form of Application
c. Process of Application
6. ADMISSION TO MEMBERSHIP
a. Objections
b. Branch Approval
c. Branch Actions
7. CESSATION OF MEMBERSHIP
a. Branch Requirement
b. Expulsion
c. Notice of Resignation
d. Acknowledgment of Resignation
8. FINANCE
a. Financial Year
b. Bank Accounts
c. Annual Accounts
9. SUBSCRIPTIONS ENTRY FEES
a. Subscriptions and Entry Fees
b. Capitation Levy
c. Collection of Fees
d. Fees Exemptions
e. Payment Deadlines
f. Overdue Fees
g. Expulsions for Overdues
h. Liabilities for Subscriptions
i. Leave of Absence
10. DISCIPLINE
a Method of Complaint
b Process of Complaint
c. Notice of Hearing
d. Hearing Procedures
e. Non Action on Complaint
f. Time Limitations
g. Complaint Tried Once Only
h. Finding of Guilt
11. MANAGEMENT COMMITTEE
a. Management Committee
b. Members
c. Co-Opted Assistance
d. Chairman
e. Meetings
f. Notice of Meeting
g. Quorum
h. Resolutions
i. Minutes
j. Travel Expenses
12. SELECTION OF OFFICERS
a. Management Committee
b. Eligibility to Stand and to Vote
c. Selection of Branch Delegates
e. Nominations
f. Paid Secretary and Treasurer
g. Financial Reviewer
h. Solicitor
13. GENERAL MEETINGS AND SPECIAL GENERAL MEETINGS
a. Annual General Meeting
b. Special General Meeting
c. Matters of General Procedure
d. Reports General Meeting
e. Other Matters
f. Notices
g. Quorum
14. ACTIVITIES, EVENTS, MAGAZINE, EDITOR, SHOOTING COMPETITIONS
a. Co-ordination
b. Calendar of Events
c. Publications
d. Shooting Competitions
15. RULES AND SECURITY
a. Replaces Previous Rules
b. Alterations to Rules
c. Copies of Rules
d. Identification
e. Obligations of Members
f. Privacy
16. WINDING UP
a. Mechanism
b. Liquidator to be Appointed
c. Members Exclusions

APPENDICES
A. GENERAL SAFETY FOR THE RANGE AND SHOOTING
B. SHOOTING COMPETITION RULES
C. GUNSHOW COMPETITION


INTERPRETATIONS


"ASSOCIATION" means New Zealand Antique Arms Association Incorporated.
"ASSOCIATION MEMBER" means all categories of Member of the Association as defined by the Association Rules
"BRANCH" means the New Zealand Antique Arms Association Auckland Branch (Inc)
"BRANCH MEMBER" means every Association Member who is a Member in various capacity of the New Zealand Antique Arms Association Auckland Branch (Inc)
"GENERAL MEETING" means any meeting called for the purpose of assessing the opinions of all the Members and at which if required the votes of all Members so desiring may be put, in order to form a resolution on a motion. Such meetings include Special General Meetings, Annual General Meetings, Half-Annual General Meetings or any other generic title given to a meeting that meets with the defined meaning.
"MANAGEMENT COMMITTEE" means the Committee appointed by The Rules of The New Zealand Antique Arms Association Auckland Branch (Inc), comprising of a President, Vice President, Secretary, Treasurer, Range Officer, Magazine Editor and Three or more Committee Members otherwise not holding any other specific office.
"NOTICES" means for the purpose of these Rules and any Regulations, any notice required to be given to any Member or interested person. A notice shall be deemed to be properly given, if posted to such a person at the last known address recorded in the Branch Register and published by way of personal mail or public statement in the Branch official magazine.
"PROPERTY" means all property both real and personal in the widest sense of the terms.
"RESOLUTION" means a resolution passed by a simple majority greater than one half of those present at and/or voting by proxy.
"RULES" mean the official accepted rules and constitution ratified by a special resolution at a General Meeting of the Auckland Branch (Inc) and includes, Interpretations of the Rules and Constitution, duly noted and recorded in prior meetings of the Branch.
"SPECIAL RESOLUTION" means a resolution passed by greater than a two-thirds majority of those present at and/or voting by proxy.

MAIN BODY


1. NAME
The name of the association shall be "The New Zealand Antique Arms Association Auckland Branch Incorporated".

2. OBJECTS
a. Order. In the fostering of these objectives all stated objects are to be considered of equal worth. The order of the statement of these objectives is purely historic and arbitrary and none are to be considered to be superior to any other stated object.
b. The Objects of the Branch are: -
(1) To bring together persons who are interested in matters pertaining to antique, historical and military collecting and gathering information on arms, weapons, medals, badges, accoutrements, armour, artefacts and ephemera;
(2) To promote and facilitate the exchange and acquisition of articles, objects and information as listed in 2b(1) above between Members and between collectors throughout the world;
(3) To promote the interests of collectors of articles and information as listed in 2b(1) above;
(4) To promote legal and responsible shooting activities;
(5) To establish liaisons between similar groups throughout New Zealand in the interests of widening the activities of the Branch;
(6) To make representations, on behalf of Members of the Branch to Government and Local Bodies with the object of preserving or improving existing and proposed legislation relating to the possession and use of, importing and exporting of, all those articles as listed in 2b(1) above;
(7) To foster among Members a system of mutual voluntary co-operation and assistance in the interests of perpetuation of the objects of the Branch and the preservation of articles and information listed in 2b(1) above.

3. POWERS
a. Scope. The Branch through its Management Committee shall have the power to do all acts and things necessary for the furtherance of its objects or any of them and in particular may exercise the following powers and ancillary objects:-
b. Property. The Branch may have suitable headquarters, clubrooms and other facilities at such places as may be determined from time to time for the use of its Members.
c. Reciprocal Ties. The Branches may cultivate reciprocal relations with kindred institutions in this and other countries.
d. Purchases and Leases. The Branch may purchase, take on lease or otherwise acquire in the name of the Branch such terms as it may think fit, any real and personal property, and any rights and privileges, either necessary or convenient for the purpose of the Branch, and may erect, maintain, alter or improve any building, premise or works as it may require.
e. Powers to Borrow or Lend. The powers to borrow or lend shall be determined from time to time where required by a special resolution at a General Meeting. Such a resolution is to be in order to further the objects of the Association and will specify and determine conditions, security, repayment and interest of the borrowing or lending.
f. Mortgages. The Branch may for any of its objects borrow, or raise money upon mortgage of any of the real or personal property of the Branch or other obligations or securities of the Branch.
g. Bank Accounts. The Branch shall open an account with a bank as shall be agreed upon and all monies received shall be paid into such account. All payments made by the Branch shall be made by cheque on that account.
h. Investments. The Branch may invest and deal with the funds of The Branch upon such securities or in such manner, and upon such terms and conditions as it may think fit.
i. Buying and Selling. The Branch may sell, lease, exchange, mortgage, or otherwise deal with all or any of the real and personal property of The Branch.
j. Affiliations. The Branch may join or affiliate as a Member with any Incorporated Society under "The Incorporated Societies Act 1908" and having one of its objects an object also considered in the spirit of the objects of The Branch.
k. Grants and Subsidies. The Branch may make grants and subsidies in favour of deserving objects, whether the same are similar to the Branch or not.
l. Shares Debentures and Securities. The Branch may subscribe or apply for and take or acquire by purchase or otherwise and hold shares, debentures or securities in or promote or become a Member of or grant financial assistance to any company, society, corporation or body or any body of persons not incorporated or any trust.
m. Accept Gifts. The Branch may take any gifts or property, whether subject to any special trusts, or not for one or more of the objects of The Branch.
n. Publications. The Branch may print, publish and sell any newspapers, journals, periodicals, books, bulletins, leaflets or other literature that may be deemed desirable for the promotion of one or more of the objectives of The Branch.
o. Common Seal. The Branch shall have a Common Seal, which shall be kept in the custody of the Secretary and which shall only be affixed to any documents in pursuance of a resolution of the Management Committee. The seal shall be affixed in the presence of the President or Chairman of the Management Committee and the Secretary and two other Members of the Management Committee present at the aforesaid meeting any one of whom shall sign the document.
p. Profits. No Member shall receive any profit or emolument from the Branch otherwise than as a salaried officer as permitted by the rules or for professional services or for work performed at the request of the Management Committee. Neither sponsor nor the Branch shall be permitted to offer a monetary prize to be competed for by any Member in any Branch event.

4. MEMBERSHIP
a. Rights of Membership. The Branch shall consist of all such persons admitted to membership under The Branch Rules and shall continue until the Member resigns, or until the Member is excluded from membership by exclusion actions in accordance with the Rules of the Branch. A Member shall have the rights to participate in all aspects, activities, management and deliberations of the Branch, or to be represented by giving a Proxy to another Member attending on behalf of the said Member, within the limits defined by The Rules.
b. Duties of Membership.
(1) Change of Address. Every Member shall notify the Branch of any change of postal address. Any notices or mail sent to the last such notified address will be deemed to have been duly given and received by the Member concerned.
(2) Identification. At all Branch functions, Members and visitors are required to wear identification name labels.
c. Classes of Membership.
(1) Life Member. A Life Member is one who has been a Member of The Branch and is recognised for the special services rendered to The Branch and the furtherance of its objects. The selection of a Life Member is to be by special resolution at a General Meeting. This status entitles the holder to all the privileges and activities of The Branch without the payment of an annual subscription.
(2) Honorary Member. An Honorary Member is one who is recognised for the special services rendered to The Branch and the furtherance of its objects. An Honorary Member remains in this class for a period of time as determined by the Members in a General Meeting at the time of selection. The selection of an Honorary Member is to be by special resolution. This status entitles the holder to all the privileges and activities of The Branch without the payment of an annual subscription.
(3) Member. A Member (the usual class of membership), is any person, 16 years of age or over who is recognised by The Branch as a Member and has fulfilled all the requirements under these rules for admission to and retention of membership and is interested in furthering the interests of The Branch and its objects. Such a person must also remain to be a paid up Member of the New Zealand Antique Arms Association Inc. while that organization remains in existence.
(4) Spouse/Partner Member. A Spouse/Partner Member is one who is the spouse or partner of a Member. There will not be an individual mailing of Branch material for this category of Member. Full participation is permitted in all Branch activities. Continuation in this class of membership only remains while that person is resident with the full Member.
(5) Junior Member. A Junior Member is one who has a parent who is a Member and must be nominated by that parent. This membership status ceases when the age of 16 years is reached. There will not be an individual mailing of Branch material for this category. Full participation is permitted in all Branch activities except for the holding of office and voting. Continuation in this class of membership only remains while that person is resident with the full Member.

5. APPLICATION FOR MEMBERSHIP
a. Branch Sponsor. No person shall be considered for admission to the membership of The Branch unless that person is sponsored by a Branch Member with more than two years membership and whose subscription is not in arrears and if accepted by the Branch and approved in accordance with the rules accepting membership of The Branch, upon payment of the prescribed fees, will be admitted to become a Member of The Branch.
b. Form of Application. Each applicant for membership must complete and sign the prescribed forms of application for membership, determined by the Management Committee of the Branch in accordance with requirements of The Branch and be sponsored in writing by a Branch Member of his/her choice.
c. Process of Application. The completed forms accompanied by the required fees and subscriptions are to be forwarded to the Branch Secretary for consideration by the Branch Management Committee in accordance with the Rules of the Branch and if these requirements are met the election of the Member will be placed before the Management Committee.

6. ADMISSION TO MEMBERSHIP
a. Objections. On receipt of an application for membership the Branch will publish the name of the applicant for the Branch Members to consider. Any objections are to be placed in writing and submitted to The Branch Management Committee. The Branch Management Committee is to investigate the objections and recommend admission or rejection of the application. The Branch Committee has the right to accept or decline the application.
b. Branch Approval. After the applicant has attended three Branch Meetings a resolution in favour of membership by the Branch Management Committee will accept the applicant to membership of the Branch.
c. Branch Actions. The Branch will inform the applicant in writing of the acceptance or rejection of Membership of the Branch, issue the new Member with the Rules of the Branch, a Member's Name Badge, Membership Card and any other information that is considered appropriate at the time.

7. CESSATION OF MEMBERSHIP
a. Requirement for Branch Membership. A Member shall cease to be a Member of the Branch if he/she does not continue to belong to the Branch through expulsion or resignation.
b. Expulsion. A Member shall cease to be a Member of the Branch if the Member is no longer eligible for membership in terms of the Branch Rules relating to Discipline or non-payment of subscriptions.
c. Notice of Resignation. Any Member may cease membership by delivering notice of this intent, in writing, to the Secretary of the Branch.
d. Acknowledgment of Notice of Resignation. On cessation of membership, the Branch Secretary is to give the Member written notice, accepting resignation, or notice of expulsion.

8. FINANCE
a. Financial Year. For purpose of audit the accounts are to be closed off on the 30 June each year. The Branch financial year shall be deemed to commence on 1 July in each year and to terminate on the 30 June. The financial year for subscriptions is to be the calendar year, 1 January to 31 December.
b. Bank Accounts. The Management Committee shall maintain one or more bank accounts on behalf of the Branch, as it shall determine from time to time. Such accounts shall be operated jointly and severally by the elected Treasurer and any other two Members of the Management Committee chosen by resolution of the Committee. Financial transactions shall be determined by resolution of the Management Committee. All financial transactions are to be reported and summarized by the Treasurer for the Committee on a monthly breakdown and other than housekeeping requirements are to be authorized in advance by the Management Committee. Extraordinary matters are to be put to a General Meeting for approval in advance.
c. Annual Accounts. Annual accounts shall be prepared and audited by the appointed Financial Reviewer and ratified by Annual General Meeting. The Accounts are to consist of: -
(1) Receipt and Payments Account,
(2) Statement of Financial Performance [Income and Expenditure Account],
(3) Statement of Financial Position [Balance Sheet],
(4) Any other forecasts, budgets or sub accounts that the Management Committee considers necessary for good financial management.

9. SUBSCRIPTIONS RATES ENTRY FEES
a. Subscriptions Rates and Entry Fees. Subscription rates and Entry fees will be determined by the Branch from time to time in accordance with the Rules, recommended and ratified by resolution at a general meeting of the Branch and may include any special levies, fees and dues required by the Branch to cover supply of copies of rules, name badges, membership cards and such expenditure as is necessary for the functioning of the Branch.
b. Capitation Levy. Subscriptions may include an appropriate per capita levy set by and paid to an affiliation to other Branches or National Associations that the Branch considers to be beneficial to its Members. Such a per capita levy is at a rate set by the Branch Management Committee, recommended and ratified by the Members at a General Meeting of the Branch.
c. Collection of Fees. All fees, subscriptions, rates and other monies due by a Member are to be collected by the Branch. Included in such collection may be the prescribed capitation levy for affiliations to other Associations. The Branch is to forward capitation levies promptly on receipt, to the appropriate body.
d. Fees Exemptions. No Annual Subscription shall be paid by Life Members, Honorary Members, the Branch President and Branch Secretary. Other fees and dues may be levied and become due as required.
e Payment Deadlines. All annual subscriptions and per capita levy for affiliations shall be paid in advance for each financial year and are to be due within one month of the commencement of the financial year for subscriptions, or any such other date as published in notices or newsletters to Branch Members.
f. Overdue Fees. Any Member who is three months in arrears of subscriptions, fees, levies or dues, will be give final notice of request for payment with the warning that payment not made within a further three months will be considered for expulsion from the Branch and shall automatically incur expulsion from the Branch.
g. Expulsions for Overdues. All expulsions of Members for non-payment of subscriptions, fees, levies or dues to the Branch will be notified of the matter by the Management Committee for final ratification and publication of notice of Expulsion.
h. Liabilities for Subscriptions. Ceasing to be a Member of the Branch does not free such a person from the financial liabilities, levies and subscriptions due and accrued during the membership.
i. Leave of Absence. The Branch Management Committee may allow the Member Leave of Absence without payment of subscriptions.

10. DISCIPLINE
a. Method of Complaint. On a complaint being made in writing and signed by one or more financial Members of The Branch and containing details of conduct or activities injurious to the welfare or character of The Branch, or in breach of these Rules or any regulations made hereunder, and addressed to the Branch Secretary, The Branch Management Committee shall be bound to make the fullest investigations of any such complaint, and if necessary to call upon the complainant to supply further details of such misconduct or activities.
b. Process of Complaint. If the Management Committee is satisfied that the grounds of for such a complaint are not trivial, are bona fide and are worthy of a continuation of the process then it shall give notice in writing to such a Member containing full particulars of the conduct or activities complained of. Such notice shall summon the Member to attend a meeting of the Management Committee to be held not less than seven clear days from the date of receiving the notice.
c. Notice of Hearing. The notice shall notify the Member of the time, date and place of the meeting and further advise the Member of the Member's rights under these rules.
d. Hearing Procedures. At the meeting of The Management Committee at which the complaint is heard the complainant must attend and must substantiate and prove the case of the complaint. The Member complained against may attend and may be represented by an advocate and in either such case must be heard in defence.
e. Non Action on Complaint. Failure by The Management Committee to act in the manner prescribed on such a complaint in writing, within 14 days of the receipt of a notice of complaint delivered to the Secretary, shall preclude the Management Committee from taking any further action on the complaint.
f. Time Limitations. No action shall be taken on any complaint made where the conduct or activities complained of, or if more than one, the last of them, occurs at a time being more than six months prior to the receipt of the complaint given to the Secretary.
g. Complaint Tried Once Only. Whenever such action shall be taken on any complaint or complaints under this rule, no further action shall be taken where the same ground or grounds shall appear in a subsequent complaint.
h. Finding of Guilt. If the full Management Committee shall resolve by special resolution that the Member is guilty of any such conduct or activities, then the Management Committee by like majority shall be empowered to admonish, fine, suspend or expel such Member or exercise any one or more of the powers together. Any other dues payable for a period of suspension shall be payable and any fines imposed may be recoverable by due process of law.

11. MANAGEMENT
a. Management Committee. The entire management of the Branch, its property and its funds, shall be the responsibility of the Branch and its Management Committee. The Branch Management Committee is empowered to carry out those activities as authorized in these rules on behalf of the Members.
b. Membership of the Management Committee. The Branch Management Committee shall consist of a President, Vice President, Secretary, Treasurer, Range Officer, Magazine Editor and at least three other Committee Members otherwise not holding any specific office. If required by the Committee the immediate Past President may be invited as an "Ex Officio" non-voting Member of the Committee. A Branch Delegate may be selected from the Management Committee or the membership as a whole where it is required to represent the interests of the Branch to wider organizations with which an affiliation is held or where it is considered in the interests of the Branch to be represented. The selection of such a delegate is to be made by the Management Committee and may change from time to time as conditions dictate.
c. Co-Opted Assistance. The Management Committee shall have the power to co-opt Members to assist it, from time to time either as individuals or as Members of a Special Sub-Committee with delegated powers and responsibilities. Co-opted Members shall not become Members of the Management Committee and shall not have the right to vote at Management Committee Meetings, nor to discuss matters other than those for which they were co-opted.
d. The Chairman of the Management Committee. The Chairman of the Management Committee, shall normally be the President of the Branch, shall be entitled to a deliberative vote and in the case of an equality of voting, a casting vote. In the absence of the President the Vice President is to take the chair and if also absent the Management Committee is to appoint one of its number to be Chairman for the meeting.
e. Meetings of the Management Committee. Meetings of the Management Committee can be called at any time by the President, but not less than twice per year, and shall be called within fourteen days of a receipt of a requisition signed by at least two committee Members requesting such a meeting. All Management Committee Members are to be informed of all Management Committee meetings and no committee Member is to be excluded from attendance at such meetings.
f. Notice of a Meeting of the Management Committee. If requested by any Member of the committee, given in writing to be received by the Secretary at least seven days before the time of the meeting, then a Notice of a Meeting of the Management Committee, with the agenda of motions to be voted on will be issued. Sponsors of the agenda items are to be notified in such notices.
g. Quorum. The quorum for the Management Committee Meeting shall be not less than four committee Members.
h. Resolutions. When required and notified in writing as in 11f above, no motion shall be voted on at a Management Committee Meeting unless it has been notified in the agenda, in accordance with the Rules, except for motions that amend the original motion but do not change the spirit of the motion, motions of procedure, motions of censure or praise. General matters may be discussed at Management Committee Meetings and items for future agendas may be decided by committee vote, if desired.
i. Minutes. Minutes of every Management Committee Meeting shall be kept, and distributed to committee Members no later than fourteen days after the meeting. All resolutions, if requested by any one Member of the committee, will be reported with annotations of unanimity, casting vote decision, votes for or against and abstentions to vote. Points of General Discussion will summarized and any future agenda items, along with the sponsor, will be listed.
j. Travel Expenses. Return air fares, or road fares if air transport is not practicable, are to be paid by The Branch to delegates to permit the attendance at wider affiliation meetings, unless such travel is to be paid for by the rules of the outside organisation. When the Management Committee requires the attendance of selected committee Members or selected Branch Members, similar return fares are to be paid to allow attendance at a venue or meeting of a more general nature, in the interests of furthering the Objects of The Branch. Similar Fares are to be paid for co-opted Members, when required and authorized by the Management Committee. When conditions prevail, reasonable accommodation expenses will also be paid to the categories as detailed in this paragraph.

12. SELECTION OF OFFICERS
a. Management Committee Members. The Management Committee is to be elected by the Members of the Branch. These positions are to be elected by Members in an annual ballot and notified at the Annual General Meeting of the Branch. The positions shall be held until the conclusion of the next Annual General Meeting. In the event of resignation from the committee the Management Committee may resolve to co-opt Members or to call a special election to fill the place.
b. Eligibility to Stand and to Vote. To be eligible to vote for selection of officers of the Branch, or to stand for the position of an officer of the Branch, or to be a Branch Delegate, each person must be a Member in accordance with these Rules.
c. Selection of Branch Delegates. Selection of Branch Delegates to other organisations is to be selected by The Branch Management Committee by resolution.
d. Nominations. The nominations for the Officers of the Branch and all committee Members shall close with the Secretary forty-five days before the Annual General Meeting each year and are to be in writing signed by the proposer and seconder. In the event of no nominations for a position by such a process the Members are to be informed in the Notice of the Annual General Meeting that nominations will be called for at the Annual General Meeting and the voting for such nominations will be decided by resolution supported by duly appointed proxies.
e. Professional Paid Secretary and Treasurer. The Management Committee may select a paid Secretary and/or a paid Treasurer, who may or may not be a Member, by calling for applications. A person so employed, shall be employed under contract by the Management Committee, and may be paid a salary for services to The Branch. Such a person shall not have any voting rights on the Management Committee, unless as a duly elected committee Member of the Branch, with all other normal rights and restraints under these Rules.
f. Financial Reviewer. A Financial Reviewer, who may be a Member of the Branch, and may be paid by the Management Committee, for services rendered, shall be appointed at the General Meeting and shall hold office until the conclusion of the next Annual General Meeting. If the duly elected Financial Reviewer is a Branch Member, then such a person is not to hold any other concurrent position of management or committee.
g. Solicitor. A solicitor, who may be paid by the Management Committee, for services rendered, shall be appointed at the General Meeting and shall hold office until the conclusion of the next Annual General Meeting.

13. GENERAL MEETINGS AND SPECIAL GENERAL MEETINGS
a. Occurrence of Annual General Meeting. The Annual General Meeting of the Branch shall take place once each financial year, but no more than fifteen months after the preceding Annual General Meeting.
b. Occurrence of Special General Meeting. A Special General Meeting of the Branch shall be called within six weeks when considered necessary by the Management Committee or on the receipt by The Branch of a notice of requisition, signed by not less than twenty Members.
c. Matters of General Procedure. The following general procedures shall be adhered to: -
(1) The meeting shall normally be chaired by the President or if absent by the Vice President or if absent by some Member chosen by the meeting.
(2) If requested by any twenty Members, no motion other that set out in the Notice of the Agenda shall be resolved at the meeting, except for motions that amend the original motion but do not change the spirit of the motion, motions of censure or praise, or motions of procedure. Nevertheless motions may be proposed at any meeting for inclusion in the agenda and resolution at a later meeting for which proper notice is given under the Rules. Such motions may be discussed.
(3) The meeting shall be bound by these rules and by the interpretation of them by the chairman's ruling. However if the meeting should so resolve, a chairman(other than the President) may be elected for the duration of the meeting. In the absence of such rules required to define procedural matters then the meeting shall be bound by the procedures laid down in Renton’s Guide" by Renton N. E. a copy of which shall be owned by the Branch and shall be on hand at all such meetings or any other such authority guide as decided by the Management Committee in advance and published in the Agenda for such a General Meeting.
d. Reports for Annual General Meeting. The reports that are to be received at the Annual General meeting must include reports of:
(1) The Financial Reviewer;
(2) Other special activities of the Branch,
(3) Annual Accounts.
e. Other Matters for Annual General Meeting. Other business of the Annual General Meeting is to include:
(1) Setting the Annual Subscription,
(2) Announcement and of election of Office Holders and Management Committee
(3) Selection of Financial Reviewer, and Solicitor;
(4) Other General Business of which notice may or may not have been given.
f. Notices. Except as required by and sponsored by the Management Committee, the required notices at General meetings must conform to the following requirements: -
(1) Notices of Motion and of General Business for General Meetings must be received by the Branch no later than thirty days prior to such meeting.
(2) Any notice of motion received by the Branch must be given in writing and must be signed by the Members proposing it and seconding it.
(3) Notice of the General Meeting shall be given to every Member of the Branch to be received not less than fourteen days prior to the meeting. Such notice is to specify the date and venue of the meeting and shall include an agenda of motions and other matters. This notice may take the form of a personal postage or an announcement in the Branch official magazine that is posted to Members.
g. Quorum. The quorum at a General Meeting shall be at least four Management Committee Members and other Members sufficient to make up a total of twenty percent of the full membership.
e. Voting. Every Member is entitled to one vote per motion and in the case of an equality the chairman shall be permitted to and may exercise the right of a casting vote.
(1) Any Member entitled to vote at a General Meeting shall have the right to appoint another Member as a proxy to attend and to vote on behalf of the said Member. The appointment of the proxy need not be in any particular form, but must clearly identify the Member being given the proxy and be signed by the Member giving the proxy. The proxies must be registered with the Secretary of the meeting before the meeting commences.
(2) Voting may be by voice but if any Member present so desires shall be by show of hands or secret ballot.

14. ACTIVITIES, EVENTS, MAGAZINE, EDITOR, SHOOTING COMPETITIONS
a. Co-ordination. The Management Committee is to co-ordinate and promote activities of importance in accordance with the Branch Objects and to set and alter competition rules and to make appointments and delegate responsibilities for the purpose of facilitating such activities. The Secretary shall keep a record of all such rules, regulations and appointments.
b. Calendar of Events. A Calendar of Events held by the Branch and other related organisations, of which Branch Members may be invited to attend or might be expected to participate in, is to be produced either as a separate entity or as an element of some other publication.
c. Publications. The Management Committee is responsible for the establishment of a regular two monthly publication and the delegation of editorial policy and responsibilities. The Publication may be broken down and published in separate components. The purpose of the Branch published material is to encourage publications, to collect and publish information in accordance with the objects of the Branch. In particular, attention is to be incorporate the following intents, to: -
(1) produce important articles of a scholarly and informative nature,
(2) report on Branch and activities of general interest;
(3) report on newsworthy matters of relevance to the Branch;
(4) publish Members letters and articles;
(5) gather and publish items of interest gleaned from other sources and other related matter;
(6) and to advertise goods and services of Members and trade.
d. Shooting Competitions. The Management Committee is to promote and foster Members' shooting competitions of a national nature and to make suitable appointments to facilitate these. A set of accepted competition rules, safety standards and procedures is to be published and updated from time to time.

15. RULES AND SECURITY a. Replaces Previous Rules. These rules are in substitute of and replace all previous rules, additions and amendments thereto, which are hereby rescinded.
b. Alterations to the Rules. These rules may be added to, amended, or rescinded by Special Resolution, only at a General Meeting or Special General called for such purpose. Proper notice and agenda must be given in accordance with the rules governing General and Special General Meetings.
c. Copies of Rules. Each Member on joining The Branch shall be entitled to a copy of The Branch Rules, the cost of which shall be covered by The Entry Fee. Additional copies of The Rules when requested by a Member are to be made available at cost.
d. Identification. Every Member shall be issued with a Membership Card and a Name Badge the cost of which shall be covered by The Entry Fee and subscriptions. Replacements are to be available at cost.
e. Obligations of Members. The Members shall be held to consent with and be bound by the Rules and the decision of the Management Committee on the interpretation of such when required. Such decisions shall be final and conclusive.
f. Privacy. No information, contained in the records or knowledge of the Branch, shall be used for any other purpose other than that for which the information was collected, unless approval is first gained from the Member concerned and/or the Branch Management Committee. Matters of historical record and importance will be maintained. In matters concerning the voice of the Branch, this power is normally vested with the President or other such persons authorized and appointed by the Management Committee.

16. WINDING UP
a. Mechanism. If a General Meeting, by resolution shall resolve that the Branch be wound up, a further General Meeting of the Branch shall be held not earlier than 30 days later at which by resolution the Winding Up Resolution shall be confirmed. (Note that the Incorporated Societies Act 1908 s24(1A) does not allow the alteration of the requirement for a simple majority.)
b. Liquidator to be Appointed. At such a meeting to confirm the winding up of the Branch, a Liquidator shall be appointed by the meeting to dispose of all the assets, after payment of all liabilities, costs and debts, and to wind down the organisation. After payment of all its liabilities, its property shall be disposed of in any manner provided for by a special resolution passed at the meeting appointing the Liquidator. Failing such direction on the property either by lack of agreement or through insufficient remaining Members of the Branch, authority shall be vested in accordance with regulations governing "The Incorporated Societies Act 1908", with The Minister for the time being who has responsibility for the development of Health Camps in New Zealand.
c. Members Exclusions. On winding up of the Branch no Member shall personally participate in the distribution of the surplus save that the Liquidator who may be a Member shall be entitled to be reimbursed for all reasonable costs and disbursements incurred in relation to the winding up.

APPENDICES

The rules listed in this section are to be produced and published from time to time when considered necessary and should cover the following areas listed below. Notice of application of particular rules is to be made by personal letter or publication in the official magazine for the Branch. Copies of the rules are to be made available for reference at the appropriate venues when applicable. Members may purchase their own copies at cost price.
A. GENERAL SAFETY FOR THE RANGE AND SHOOTING
B. SHOOTING COMPETITION RULES
C. GUNSHOW COMPETITION RULES